PTO Meeting Minutes 10-14-21

Sara Marshall: Welcome, Introductions to Board members

  • PTO President: John Ball
  • PTO Fundraising Chair: Lisa Stanelun
  • PTO Social Chair: Julie Wilson
  • PTO Communications/Parent Engagement: Nicole Paliotti
  • Room Parent Coordinator: Amanda Desantis

President update (John): Thanks for attending, really good engagement so far this year. Funny4Funds, ice cream social were both a success. Thank you to Halloween spooktacular committee for event this weekend.

Social chair update (Julie):

  • PTO mission: “Build a sense of community among our families, teachers and staff. Through volunteering and developing opportunities for funding, we strive to address school needs and support enrichment activities in order to provide the best educational experience for our children.”
  • 1st Poll question –  Are PTO meetings in person or via Zoom preferred? 50/50 response – “find a way to offer both” or “continue offering via ZOOM”
  • Funny4Funds: Successful parent nights’ event @ The Rathskeller, raised $2600.
    • PRO: it was a great event; the bar was wonderful to have
    • CON: a weekend is preferred; it was cold
    • Feedback from Chris Finlay: It was awesome, it was cold, but nothing we could do about that. Great to attend a “normal” event again.
  • Upcoming Events:
    • Halloween Spooktacular- Saturday (Oct 16th) 5:30-8:30- (Estimating 220 attendees right now)
    • Clark Farm Middle School night- Saturday (Oct 23rd) 5-9pm (30+ attendees)
    • TBD- Parent/Student night out (aiming for Nov)
  • PTO poll: Should we continue tradition of four events- mother/daughter, father/son, mother/son, father daughter OR move towards two events- two “girls night out” and two “boys night outs”?
    • 63%- keep tradition 38% – move towards two events
    • Michelle Main offered to chair father/daughter dance- Thank you Michelle!
  • Possible Christmas Nativity Drive through? (aim for early December)
    • Engaging music/theatre teachers and parent volunteers to pull together drive thru event. Possible stations set up with actors who could tell the story of Christmas. Specific drive thru times.
    • PTO poll: Are there volunteers who would like to chair/volunteer to help pull this OUTDOOR event together?
    • 0 volunteers for chair
    • 14% willing to help on a committee, 64% would attend this event, 21 % – Are you crazy? This seems like a huge undertaking

Fundraising Chair UPDATE (Julie for Lisa):

  • Looking to fund our “friend-raising” community social events as well as striving to make several improvements to the campus.
  • Paid for bibles for 7th grade bible mass and new 7th and 8th grade students- COMPLETE!
  • Basketball hoop for the elem playground – have raised funding but need help sourcing and installing hoops
  • Bathroom updates- refresh- new floors, stall doors, touchless faucets, and new décor.
  • Upcoming fundraisers:
    • Mrs Fields Fundraiser- Oct 14th thru Oct 27th, delivery in the 2nd week of Dec .
      • All done online, when items arrive group, need volunteers to help coordinate pick up times and sorting
      • Michelle Main volunteered to help- Thanks Michelle!
    • Give back night- Nov 10th @ the Flatts Restaurant – 10% of all sales will be donated to MCS PTO
    • Christmas Calendar: in the works! More info coming soon
    • School Store Info went out today- this runs all year
    • Anyone interested in being part of the fundraising committee in general, please contact Lisa. There will be opportunities as we enter into the new year and we are always open to new ideas!

Communications/Parent Engagement Chair UPDATE (Nicole):

  • Working on School directory, received 187 responses. Lots of positive feedback from parents about doing this.
    • Sam Coogan feedback: Look at MySchool App for possible digital platform for school directory
    • Front office is currently working on software updates to have a digital platform for school registration, sign ups, etc….

Other Topics:

  • Field Day Volunteers & Chair Person Needed!
    • Timing in June
    • Melissa Wray will chair- thank you Melissa!
  • Coaches needed for Basketball! (Cassie)
    • Middle school coaches needed
    • Need 3rd and 4th boys
    • 3rd, 4th and 5th girl coaches
    • Younger kids, practice twice a week right after school
    • Middle school- practice 3 times a week
    • Season starts Dec 4th- thru end of March
  • Also still looking for Middle school robotics help

Open Discussion:

  • Sam Coogan: Would like to see long term vision for grounds/building updates. Lighting updates, more like the middle school
  • Turf field in the back: could we include benches in addition to logo? Need some type of netting in the back so balls don’t leave school yard.
  • Cassie Barbato: Anthem Sports in Pawcatuck, CT may be able to help sourcing our basketball hoops and their affiliates could install
  • Kerri Grundy: historically, a jog-a-thon with t-shirt sales has been very successful in raising money for large projects (e.g. turfing and outfitting back fields)
  • Nicole: Would people like to see a school spirit wear store?
    • Squad Locker, Custom Ink, Martha Whittier, 401 Studio- Nicole will research for next meeting