PTO Meeting Minutes 02-25-21

NOTES from the 2.25.2021 Meeting

Board Composition and opportunities to get involved in the PTO!  (JOHN)

  • Diana McLaughlin – Has stepped into the Board as the Social Chair — Thank you Diana!!
  • We are always looking for more help on the Board and in the PTO Committees.  Please let John Ball know if you are interested in getting involved (jball321@gmail.com)

    Survey Output (JOHN)

    • 50% of people would prefer a safe in-person alternative for a Parents Night Out
    • Events that caught the most people’s attention the most were outdoor (i.e. Walk-A-Thon, Scavenger Hunts, etc.)
    • Feedback on the Parent/Child events was that 39% said they would prefer to do so in a socially distanced way.
    • We received some helpful feedback on the play equipment that children are interested in having added to the playground. 
    • There is also great interest in there being more black top space.  Kerri Grundy mentioned that Sean may be available to support the blacktop project and the PTO would like to fund it.
    • Little Angels playground needs leveling and mulch — Good project for the Spring (potentially)

      Golf Tournament (KATE) – Secured Richmond Country Club for Saturday, June 12th – 8am (shotgun start)

      • We have a small committee started; however, we would like to welcome more
      • Please email Kate Smith if you are willing to Chair the committee or support as a committee member

        Social Event (DIANA)

        • Focus is on two events between now and the end of the school year
          • Early April 10th/11th  – Whole Family Scavenger Hunt on the Walking/Bike Path and/or MCS campus.  Maybe split location by age.
            • Traditional (pictures + Palette) OR QR Code
            • Considering if a virtual option is possible
            • Looking for volunteers to help with the planning.  Please email Diana McLaughlin if you are interested in helping.
            • End of May – Combo Mother/Son & Father/Daughter Formal Outdoor Event [COVID dependent] on the back lot of the MCS property. 
              • Option 1 – Maybe a 2 night event to keep numbers lower if there are issues with the number of people allowed for social gatherings
              • Option 2 – Family Field Day – Idea to have a picnic and a DJ or cookout and DJ as a way for families to interact safely outdoors.
              • Option 3 – Split a combo event by age groups to keep group size smaller
              • Right now, catered events can be 30 inside or 50 outside; however, we expect it to be increased by May
              • NEXT STEP – Idea proposed to have a student survey of the 8th grade class or general survey and will run the survey past Administration before it is sent out

            Popcorn Sale (KATE) – https://www.doublegood.com/

            • 4-day online popcorn sale via Double Good, tends to generate good funds
            • Tentatively looking at March 8th
            • More information to be sent via the Weekly Update

              School Store Fundraising (DIANA)

              • We are currently less than 50% of where we were last year
              • This is an extremely helpful fundraiser for the teachers — School Store Cares Now — D. McLaughlin shared the impact it has made on her ability to purchase science materials and kits.  For the younger grades it has helped with manipulatives. 
              • Number of emails has been reduced; however, we may consider turning them back on for a little while to keep it top of mind

                Teacher Appreciation Week in May (MELISSA WRAY)

                • Theme has been selected; ideas are in process. Please contact Melissa Wray if you are interested in assisting!

                  PTO Agenda for 2/25/21

                  AGENDA – Monsignor Clarke School
                  February 25, 2021 @ 7pm via Zoom link (see Parents Update)

                  Board members: John Ball, PTO President | Kate Smith, PTO past President | Amanda Andrade, Room Parent Coordinator| Diana McLaughlin, Social Event Chair |


                  7pm – Welcome – John
                  7:05pm – Old business and approval of last meeting’s minutes – John
                  7:10pm – Update on board composition, request someone fill in as fundraising chair
                  7:15pm – Trends/Results from PTO Family Survey

                  7:20pm – Social Events Report – 2021 Golf Tournament Update – June 12 @ Richmond Country Club, 8 am shotgun start; need chair and committee members; Spring activity – walk (potentially fundraising purpose) or

                  scavenger hunt
                  7:25pm – Fundraising Update – School store, Squad Locker, Shopping programs (Amazon Smiles, Stop and Shop A+ rewards, Box tops). Popcorn fundrasier. Explore addition of blacktop/asphalt area to Elementary playground and additional playground equipment – does anybody know somebody?
                  7:30pm – Principal’s Report
                  7:45pm – Open Discussion, Q & A

                  2021 PTO Survey Request

                  Happy New Year to our MCS community from the PTO! While we are all hopeful 2021 is quite different from last year, we are still under certain restraints when it comes to PTO events and community building activities. We’d like to hear some thoughts from you all in terms of how you would like the PTO to engage this winter / spring, realizing our limitations. Thank you for taking a few moments to participate.

                  Last Call for Halloween Costumes, Masks and Water Bottles

                  HAPPY NOVEMBER!!
                  We hope the fall is treating everyone well. The PTO would like to remind you about a couple of current initiatives:
                  • Halloween Virtual Costume Contest Submissions! – Don’t forget to submit your costume pics here! (5) $25 Amazon gift cards will be awarded as prizes to the top vote getters!!!
                  • Halloween Voting!– We need YOU to vote for your favorite costumes! View them here and click the heart symbol to cast your vote!
                  • MCS Children’s Masks – This is the nicest quality mask we have seen. The face mask provides 3 layers of protection and has adjustable straps to fit all heads. Order deadline is November 6th!
                  • MCS Water Bottles – Slim grip sports bottle with a flip straw handle lid with the MCS logo. BPA free Tritan™ and FDA compliant. Order deadline is November 6th!

                  Stay tuned for info to join our next meeting (November 19th) and fun events planned for December!

                  MCS Jewelry

                  Little Angels Field Day

                  Calling Little Angels!
                  • We want you to join the fun!!
                  • If you’re coming into school, Ms. Emily will have some fun for you! Wear a team color!
                  • If you’re at home, pick a team color and see below for some obstacle course ideas! Or make up your own and post a pic / vid to the Team Padlet!!

                  Virtual Field Day Instructions

                  Day Of – 


                  Thanks for visiting our instructions page and we hope you’re ready to have some fun!!

                  Please see immediately below for the 25 point activity instructions and further below for explanations on others.  Email the PTO with any questions! 


                  Rube Goldberg Challenge Instructions!

                  • Minimum of 5 total steps to complete the task of the contraption
                  • 3 different elements (choices are domino effect, simple ramp, pulley, release tool, tunnel (i.e. closed tube))
                  • Video submissions must include a full successful attempt and the person submitting the video must appear in the video as well.
                  • Only get points if can get the contraption to fully complete the task
                  • DISCLAIMER – any 8th grader (or sibling of an 8th grader) MUST create a NEW contraption and CANNOT simply re-use their project from Mrs. McLaughlin’s science class!!

                  Here are some helpful links/videos for explanations and ideas:


                  Cooking / Baking Challenge!

                  Have a favorite baking or cooking show??  Take your best shot at recreating an item, or come up with your own culinary masterpiece! Post your creation on your team’s Padlet as well as a family member’s reaction to trying the delicious treat/meal! Could be your own reaction, too! 🙂

                  Having trouble finding ingredients? Check out these sites for common cooking and baking substitutions! 


                  Team Collaboration Song / Dance Video

                  Ever seen one of those dance compilations with lots of people doing the same dance but spliced together to sync with the music??  Grab friends from your team and put together a dance video and submit onto your Padlet – you can start planning and recording this activity as soon as you all are signed up and then be ready to post it to the Padlet on Field Day!

                  Example here!!


                  Other Activities –

                  Style points can be awarded at the discretion of the PTO at ANY TIME so get your game on!! Let’s have some fun!! #MCSSchoolSpirit

                  Activity Points Instructions
                  How long can you dribble a basketball? 5 Grab a basketball and dribble as long as you can! Too easy? Let’s see your moves – style points awarded here! Both hands, through your legs, spinning around… let’s see what you can do!!
                  How many hats can you balance? 5 Prepare a variety of hats. Count how many hats you can stack before they fall!
                  How many basketball shots can you make in a row? 5 How many shots can you make in a row? From any distance! Bragging rights up for grabs!
                  Ball Hug Race 5 Find a ball (smaller for younger students). Each student will place a ball between his/her knees and race to the opposite line and back again (20 ft out).
                  Balance a book 5 How far can you walk balancing a book on your head?
                  Shoe kick 5 Loosen one shoe so your toes still are in it. From a starting line, kick that shoe into the air. Students might take a running start, or not. How far can you go?!
                  How long can you hula hoop? 5 Grab your hula hoop and swing those hips!
                  How far can you toss a football? 5 Grab a football and give it a throw!
                  How far can you toss a Frisbee? 5 Grab a Frisbee and give it your best toss!
                  How long can you jump rope? 5 Forwards, backwards, double dutch! Show off your moves!
                  How fast can you make a smiley face out of Play-Doh? 5 Get out the Play-Doh ahead of time. Have someone ready to time you. On go, make a smiley face as fast as you can.
                  Different accents 5 Record yourself saying, “Monsignor Clarke School is the best!” with your best international accent!
                  Egg & Spoon Race 10 Get a spoon and an egg or marshmallow. Ask an adult to measure 20 ft and run back and forth. Item drops? Restart!
                  Cup stack 10 How high can you stack plastic cups (any configuration)?
                  No Thumbs 10 Tape your thumbs to the side of your hands and try to tie your shoelaces.
                  Do it with their feet 10 Draw a cross with a crayon or marker between your toes! Bragging rights if you can color it in!
                  House of cards 10 Try to get three levels – 2 stories and a roof! Post a pic of your best try!
                  Build a boat out of Legos! 10 Grab your Legos and make your best boat creation! Needs to be at least 6 inches in length!
                  How fast can you fold (well) 10 pieces of laundry? 10 Get Mom or Dad’s approval on a job well done!
                  How long can you stay in a handstand? 10 No broken bones, please!
                  Clean the bathroom 20 Get Mom or Dad’s approval on a job well done!
                  Rube Goldberg challenge 25 See above for detailed instructions!
                  Cooking / baking challenge 25 See above for detailed instructions!
                  Team collaboration song video 25 See above for detailed instructions!

                  PTO Meeting Minutes 09-26-19

                  Thank you to those of you who attended / called into our 1st PTO meeting of the year!

                  Opening – Welcome / Prayer / Board Intros

                  Board Introduction

                  • Kate Smith: President
                  • Diana McLaughlin: Social Chair
                  • Lauren Maines: Communications Coordinator
                  • Melissa Wray: Room Parent Coordinator

                  PTO Small Fundraisers

                  SchoolStore – Magazines, gift cards, and other unique items available for purchase. There are some very cute Christmas gifts available!
                  * Update: $3,000 in gift cards have been purchased for teachers already!

                  Amazon Smile – Select MCS, the school gets a percentage of the purchase price at no cost to you. Tell your friends & family!!

                  Stop & Shop Rewards – Register your rewards card for A+ points, the school gets a percentage at no cost to you. Tell your friends & family!!

                  Box Tops – We are still collecting physical box tops, but they are being phased out over time. Please download the app that allows you to scan your receipt for qualifying purchases.

                  * We are looking for a new Box Top Coordinator *


                  Halloween Spooktacular Update

                  • Saturday October 19th from 6:00p – 9:00p at MCS
                  • Family fun event: $5/pp, $15/family maximum
                  • Schedule of events (subject to change):
                    • 6:00 – 7:00: “Trunk or Treating” in front parking lot
                    • 6:30: Inside activities start (Haunted hallway, games, crafts)
                    • 6:30 – 7:30: Haunted Hallway for Little Angels through grade 4
                    • Short break for actors/volunteers
                    • 8:00 – 9:00: Haunted Hallway resumes for 5th grade and up
                  • Donations will be accepted for candy, water, juice, etc. shortly with each class assigned a needed item
                  • Adult volunteers needed for various areas (registration, crafts, hallway, clean up etc.)
                    • Middle school volunteers needed and will receive service hours; see Cassie Barbato, Martha Whittier or email the PTO if interested

                  Next planning meeting – Monday, September 30th @ 7:00pm


                  Christmas Festival update

                  • Family event open to the public set for Sunday, December 15th
                    • Change of date due to the way the calendar falls this year (December 1st is on Thanksgiving weekend, the 8th is a Holy Day, and local competing activities on other possible dates)
                  • Michelle Main is our new festival chair
                  • 37 vendors signed up; please see Audrey Scott or email the PTO if you know of anyone interested in having a booth
                  • Discussion on baskets and bake sale to be held at planning meeting

                  Next planning meeting – Thursday, October 10th @ 6:00pm


                  Upcoming events

                  • Saturday, October 26th, 6:30pm – 9:00pm – MIDDLE SCHOOL ONLY Clark Farms event (bring flashlight for corn maze). Cider, cocoa and s’mores will be available in addition to plenty of fun activities. More info to come
                  • Sunday, October 27th, 1:00pm – 4:00pm – ALL AGES Clark Farms Family Fun Day (discounted price for admission includes corn maze, kernel pit, corn cannon, slide, animals, and pedal carts). More info to come
                  • Saturday, November 2nd – date set for Parents Night Out. Adult only activity: some ideas are bowling, batting cages, Escape Room – see Diana McLaughlin or email the PTO with ideas and suggestions!
                  • Friday, November 15th – Father (or bring someone special) / son event. Dodgeball, pizza at MCS; volunteers needed – see Mike Smith or email the PTO
                  • Friday, November 22nd – Free family game night, set up by 8th grader, Marco Petteruti for his service project. Gamewrite will come in and set up games for families to play; games are then available for purchase with some of the proceeds going to school / charity. Teachers can make wish lists for classroom purchases. More info to come

                  School administrative update (Dr. Lisi / Sara Marshall)

                  • State of the School Meeting set for Thursday, November 21st. Finances, upcoming events and other information will be provided
                  • MCS now has its own bus! See Dr. Lisi if you’re interested in being a driver
                  • Enrollment is doing well; our goal was 245, we are at 244 with Sara still actively conducing tours
                    • Due to increase in middle school enrollment, all grades (6th, 7th, 8th) have two sections and new classes have been added
                  • Adopt a Classroom campaign is going very well – classrooms can be adopted more than once!
                  • Dr. Lisi and Sara met with 67 new students and had them complete new student surveys (grades 3rd – 8th). Data will be shared, there was a lot of positive feedback re: students, teachers, learning
                  • We are working with URI to house interns in various areas, including Little Angels
                  • Taste and Sea event – discussion on changes made (moving event inside, mobile bidding); attendance was down, potentially looking at offsite venue for next year; see Sara if interested in volunteering
                  • Sara is working with a Maryland-based company to produce an online video tour to help spread the school’s message and reach new families. Sara is asking for PTO support – PTO needs financial information
                  • Other PTO requests – sound system for the gym; playground expansion / improvements, including asphalt area for 4-square and basketball hoop in elementary area, additional basketball hoop and paint striping for court in middle school area. PTO need financial information
                  • Discussion help about continuous improvements to back fence (needs repair) and brush clearing efforts. If any parents have fencing connections, please see Dr. Lisi!!

                  Closing –

                  • Golf committee chair needed! Please email the PTO if interested
                  • This is the last year for the current PTO board. Please consider volunteering for next year’s board… feel free to ask any board members what is involved!
                  • Watch for the next PTO meeting (to be scheduled soon) in November!

                  We welcome feedback at any time!

                  Please email us with questions, comments and ideas!

                  PTO Newsletter – September 2019


                  Hello to the MCS community! We hope the return to school went well for everyone and all had a great first week!

                  The PTO board has been working to schedule out the first few months of school, so please read on about what we have planned and we hope to see you soon!

                  Save These Dates!

                  Confirmed events –
                  • September 26th – PTO Meeting 7p – 8p
                  • September 29th – Friends of the Poor Walk with MCS Cares | Learn More | MCS Team Page
                  • October 19th – Halloween Spooktacular
                  • December 15th – MCS Christmas Festival
                  We are still working to confirm these dates, but please mark them in your calendar and stay tuned for more information!
                  • Weekend of October 25th – Family Day at Clark Farms, including a special middle school event
                  • November 2nd – Parents Night Out (PNO)
                  • November 15th – Father / Son Event

                  PTO Meeting Rules of Engagement

                  We know that everyone’s time is precious, so we are committed to running an efficient and effective PTO meeting – they will not be more than an hour!!

                  Please send us items by September 20th you would like to discuss and we will put together an agenda with time slots for each item and share the agenda prior to the meeting. If we cannot completely cover a topic in the allotted time, we will do one of the following:

                  • Agree to table the item until the next PTO meeting
                  • Schedule a special meeting if the topic is critical
                  • Assign a subcommittee to further investigate the topic and report back to the PTO
                  We thank you in advance for adhering to these guidelines and look forward to hearing about what you’d like to discuss!

                  Ways to Help Raise $$ for MCS

                  schoolstore_support-mcsSchoolStore

                  Each year, we do just one campaign-type of fundraiser through the SchoolStore. You can purchase gift cards for teachers and shop the bookstore to earn money for the school, but you can also support MCS when you shop at popular retailers!

                  Please take a look through the packet that will be coming home the week of September 16th to see how you can help… your kids can win some cool prizes, too!
                   

                  stop-and-shop

                  Stop & Shop Rewards

                  Help MCS earn CASH! REGISTER your card using our ID #05778 or call 877-366-2668 OPTION #1.
                  When you shop using your Stop & Shop Card, you earn A+ Points. These points become CASH for MCS! Tell your friends and family!

                  box-topsBox Tops for Education

                  Box Tops is going digital!! Install the app and scan your receipt!! No more clipping!! It’s SO EASY to do!!! You can also see how much we are raising for the school in real time!
                   
                  Also, Box Tops is running a promotion where 5 schools will win 25,000 bonus box tops! Please
                  enter MCS into the contest!


                  We welcome feedback at any time! Please email us with questions, comments and ideas!

                  Monsignor Clarke Golf Open 2018