PTO Meeting Minutes 02-25-21

NOTES from the 2.25.2021 Meeting

Board Composition and opportunities to get involved in the PTO!  (JOHN)

  • Diana McLaughlin – Has stepped into the Board as the Social Chair — Thank you Diana!!
  • We are always looking for more help on the Board and in the PTO Committees.  Please let John Ball know if you are interested in getting involved (

    Survey Output (JOHN)

    • 50% of people would prefer a safe in-person alternative for a Parents Night Out
    • Events that caught the most people’s attention the most were outdoor (i.e. Walk-A-Thon, Scavenger Hunts, etc.)
    • Feedback on the Parent/Child events was that 39% said they would prefer to do so in a socially distanced way.
    • We received some helpful feedback on the play equipment that children are interested in having added to the playground. 
    • There is also great interest in there being more black top space.  Kerri Grundy mentioned that Sean may be available to support the blacktop project and the PTO would like to fund it.
    • Little Angels playground needs leveling and mulch — Good project for the Spring (potentially)

      Golf Tournament (KATE) – Secured Richmond Country Club for Saturday, June 12th – 8am (shotgun start)

      • We have a small committee started; however, we would like to welcome more
      • Please email Kate Smith if you are willing to Chair the committee or support as a committee member

        Social Event (DIANA)

        • Focus is on two events between now and the end of the school year
          • Early April 10th/11th  – Whole Family Scavenger Hunt on the Walking/Bike Path and/or MCS campus.  Maybe split location by age.
            • Traditional (pictures + Palette) OR QR Code
            • Considering if a virtual option is possible
            • Looking for volunteers to help with the planning.  Please email Diana McLaughlin if you are interested in helping.
            • End of May – Combo Mother/Son & Father/Daughter Formal Outdoor Event [COVID dependent] on the back lot of the MCS property. 
              • Option 1 – Maybe a 2 night event to keep numbers lower if there are issues with the number of people allowed for social gatherings
              • Option 2 – Family Field Day – Idea to have a picnic and a DJ or cookout and DJ as a way for families to interact safely outdoors.
              • Option 3 – Split a combo event by age groups to keep group size smaller
              • Right now, catered events can be 30 inside or 50 outside; however, we expect it to be increased by May
              • NEXT STEP – Idea proposed to have a student survey of the 8th grade class or general survey and will run the survey past Administration before it is sent out

            Popcorn Sale (KATE) –

            • 4-day online popcorn sale via Double Good, tends to generate good funds
            • Tentatively looking at March 8th
            • More information to be sent via the Weekly Update

              School Store Fundraising (DIANA)

              • We are currently less than 50% of where we were last year
              • This is an extremely helpful fundraiser for the teachers — School Store Cares Now — D. McLaughlin shared the impact it has made on her ability to purchase science materials and kits.  For the younger grades it has helped with manipulatives. 
              • Number of emails has been reduced; however, we may consider turning them back on for a little while to keep it top of mind

                Teacher Appreciation Week in May (MELISSA WRAY)

                • Theme has been selected; ideas are in process. Please contact Melissa Wray if you are interested in assisting!